EDV:Nextcloud

Nextcloud Server

Nextcloud is an open source file sync and share software, a fork / follower of ownCloud.

The Nextcloud-Server is located in the KIP, so no data is shared and exposed to third parties by default.

The web server address is: https://nextcloud.kip.uni-heidelberg.de

The addresses of the Nextcloud itself are:

https://nextcloud.kip.uni-heidelberg.de/nextcloud

You can also use the shortcut, and a combination of these URLs is possible.

https://nxc.kip.uni-heidelberg.de/n

File access & synchronization

Please refer to the full Nextcloud User Manual for all dirty details.

In general there are three ways to exchange your data with the Nextcloud-Server.

• Web-Interface

• Nextcloud Clients

• WebDAV-Protocol

Web Interface

This is maybe the easiest way to interact with the Nextcloud by using a web browser of your choice. No additional software and settings are required.

The URL of the login page is mentioned above in the server section.

After login to the web interface you can create, preview, edit, delete, share, and re-share files, as well as doing many other things.

Sync Clients

The desktop clients can be downloaded here: https://nextcloud.com/install/

Use the desktop clients to keep your files synchronized between the Nextcloud-Server and other devices.

During or after the installation of the client, you can specify or create one or more directories on your computer that you want to synchronize

from or to the Nextcloud-Server, depending on if already existing on your local device or on the server.

This files and directories will be automatically synchronized in the background as long as the client is running.

Already using Owncloud Desktop client?

We highly recommend the users to synchronize the current files in owncloud with the next cloud server, its very easy & here is how!

• Open the Owncloud client, go to Settings

• On the right side, simply click Account > Add new button then follow account creation wizard

• Enter the server address https://nextcloud.kip.uni-heidelberg.de/nextcloud

• Enter the username & password of the kip account

• Do not make any changes in server but for the local folder, choose the correct location of the local Owncloud folder

• Click on Connect, now its ready to sync your files from the Owncloud server with the next cloud server.

Accessing Files Using WebDAV

Linux

Install davfs2 (if not already installed)

aptitude install davfs2

create a mountpoint / directory somewhere in your filesystem e.g.

sudo mkdir /mnt/nextcloud

and mount it

sudo mount -t davfs https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav /mnt/nextcloud

MacOS

Open the Go / Gehe zu menu and select Connect to a server / Mit Server verbinden

https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav

Windows

Mount it on the command line (cmd)

net use Z: https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav

Sharing files and folders

To share files or folders, click the share overlay icon on any file or folder opens the Details view on the right, where the Share tab has focus.

Here type the name of the user or email id that you want to share with or an external mail address. After selecting the user you have the options below & you can check them as you want

• "can edit" allows the user to change the file
• "can reshare" allows the user to share the shared file with other users
• "set expiration date" sets up the till what date the sharing will last
• if the sharing still is enabled - you can disable the sharing with "unshare"

Any folder that has been shared is marked with the Shared overlay icon. Public link shares are marked with a chain link. Un-shared folders are blank.

By selecting "Share link" on the bottom, a link is created with which the file can be downloaded by everybody who knows the link. You can prevent this by setting a password, and for the link you can also set expiration date.

Note : If you want to share a file or folder with a group, make sure you mention the email address of the group in full, eg, "f3@kip.uni-heidelberg.de" instead of selecting just "f3" alone from the list, otherwise the notification email will not be send.

Group folders

This enables to have a folder shared between one or more groups. Unlike with normal shares,they will not be able to unshare these folders. Only EDV has the privileges to create a group folder and assign it to one or more groups, users can not create the group folders on their own. After a folder is created, EDV can give access to the folder to one or more groups.

Available permission settings:

• write -> read and write permissions for all

• share -> group members can share the content with others