EDV:Nextcloud: Difference between revisions
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= [https://nextcloud.kip.uni-heidelberg.de Nextcloud Server] = |
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Nextcloud is the follower of Owncloud and offers the sharing of files on a webserver. The server of KIP ist [https://nextcloud.kip.uni-heidelberg.de/nextcloud nextcloud.kip.uni-heidelberg.de]. To use it for sharing files you have to login with your KIP-account. For users from outside it is not possible to login but you can share files with them by sending them a special link that allows the download for everybody for a special time and - if necessary - secured by a password. |
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Nextcloud is an open source file sync and share software, a fork / follower of ownCloud. |
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An online manual of Nextcloud can be found [https://docs.nextcloud.com/server/12/user_manual/contents.html here]. |
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The Nextcloud-Server is located in the KIP, so no data is shared and exposed to third parties by default. |
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= WebDAV = |
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The web server address is: '' https://nextcloud.kip.uni-heidelberg.de '' |
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If you like to access your files from a Linux-station by WebDAV you have to look for the link by clicking on "Settings" on the left bottom off the Web-Frontend. Then a WebDAV-link is shown and you can copy it to your explorer/terminal and replace https:// by davs://. Now you have to login to mount your nextcloud-folders. |
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The addresses of the Nextcloud itself are: |
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On the terminal you can mount your WebDAV-folder after installing davfs2 and creating a directory with "sudo mkdir /media/nextcloud" by using |
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"<nowiki>sudo mount -t davfs https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav /media/nextcloud</nowiki>". |
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<nowiki>https://nextcloud.kip.uni-heidelberg.de/nextcloud</nowiki> |
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You can also use the shortcut, and a combination of these URLs is possible. |
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On Windows you can mount it by the command line with "net use Z: https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav". After that you'll be asked for your username and password. |
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<nowiki>https://nxc.kip.uni-heidelberg.de/n</nowiki> |
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= Sharing files and folders = |
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= [https://docs.nextcloud.com/server/13/user_manual/ File access & synchronization] = |
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To share files and folders with other users just click on the strange three dots beside the name. Then a new information table on the right side - depending on the file format - shows a short part of the file. And the option "Sharing" is active. In the box here you can enter another account of KIP or an external mail address. After selecting the user you can check some boxes |
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Please refer to the full '''[https://docs.nextcloud.com/server/13/user_manual/contents.html Nextcloud User Manual]''' for all dirty details. |
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* "can edit" allows the user to change the file |
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* "can reshare" allows the user to share the file with other users |
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* "set expiration date" set's up the what date the sharing will last |
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* and - if the sharing still is enabled - you can disable the sharing with "unshare" |
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In general there are three ways to exchange your data with the Nextcloud-Server. |
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By selecting "Share link" on the bottom a link is creating with which the file can be downloading by everybody who knows the link. You can prevent the downloading by setting a password. And for the link you can also set the date for the live time and give the person who get's the link to change the file. |
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* Web-Interface |
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= Nextcloud-Clients = |
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* Nextcloud Clients |
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If you like to install a client on your os just visit the [https://nextcloud.com/install/#install-clients Clients] page. Clients for Linux ([https://help.nextcloud.com/t/linux-packages-status/10216 depending on linux distributions], macOS and Windows are available. |
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* WebDAV-Protocol |
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= some very easy things = |
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== upload and download files == |
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To upload a file just select the directory you like to save it in and click the plus-symbol on the top. After that click on upload file and select the file from your local disk. To download a file/directory you have to click on the three dots in the same row as the name on the right side an choose "download". |
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== [https://docs.nextcloud.com/server/13/user_manual/files/access_webgui.html Web Interface] == |
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While uploading a file which already exists (or another file with the same name) nextcloud offers you the possibility to safe the file with a different name. The same is offered by copy |
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This may be the easiest way to interact with the Nextcloud by using a web browser of your choice. No additional software and settings are required. |
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The URL of the login page is mentioned above in the server section. |
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After login to the web interface you can create, preview, edit, delete, share, and re-share files, as well as doing many other things. |
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== [https://nextcloud.com/install/#install-clients Sync Clients] == |
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The desktop clients can be downloaded here: [https://nextcloud.com/install/ https://nextcloud.com/install/] |
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Use the desktop clients to keep your files synchronized between the Nextcloud-Server and other devices. |
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During or after the installation of the client, you can specify or create one or more directories on your computer that you want to synchronize |
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from or to the Nextcloud-Server, depending on if already existing on your local device or on the server. |
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This files and directories will be automatically synchronized in the background as long as the client is running. |
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== '''Migration of data from Owncloud to Nextcloud''' == |
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This can be done in two ways as mentioned below |
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* Using the Nextcloud web interface https://nextcloud.kip.uni-heidelberg.de/nextcloud |
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* Using Owncloud desktop Client |
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== Using web interface == |
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Once you logged into nextcloud https://nextcloud.kip.uni-heidelberg.de/nextcloud, you will find a new folder called "ownCloud-Daten" |
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which is nothing but a folder having all your owncloud files. |
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To migrate the data, follow the steps below. |
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* Click the folder "ownCloud-Daten", you will be able to see all your Owncloud files |
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* Select the folders/files that you would like to migrate to Nextcloud or select all by ticking the checkbox in the top, depends on user's choice. |
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* Click "Move or copy", you find this icon on the top right (near Download), |
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* In the target folder, you don't have to select anything just click on copy or move,then you will have all your migrated data in the home directory. But if you want to |
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have them in a separate folder then create a new folder in the home directory, eg, "migrated-data" |
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* Select the target folder "migrated-data" and click on copy or move, It should be noted that if you choose "move" then the data will be |
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no longer available in owncloud. |
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== Using Owncloud Desktop client == |
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If you are already using an Owncloud desktop client then you can easily synchronize your Owncloud files with the Nextcloud server by following the below |
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steps and also you don't have to install a Nextcloud client separately. |
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Here is how : |
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* Open the Owncloud client, go to '''Settings''' |
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* On the right side, simply click '''Account > Add new''' button then follow account creation wizard |
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* Enter the server address https://nextcloud.kip.uni-heidelberg.de/nextcloud |
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* Enter the username & password of the kip account |
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* Do not make any changes in server but for the local folder, choose the correct location of the local Owncloud folder & select '''"Keep local data"''' |
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* Click on '''Connect''', now it will start synchronizing your owncloud files with the Nextcloud server. |
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So from now onwards, your files / folders will be synchronized with Nextcloud server too. |
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==[https://docs.nextcloud.com/server/12/user_manual/files/access_webdav.html Accessing Files Using WebDAV]== |
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=== Linux === |
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Install davfs2 (if not already installed) |
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aptitude install davfs2 |
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create a mountpoint / directory somewhere in your filesystem e.g. |
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sudo mkdir /mnt/nextcloud |
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and mount it |
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<nowiki>sudo mount -t davfs https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav /mnt/nextcloud</nowiki> |
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=== MacOS === |
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Open the ''Go / Gehe zu'' menu and select ''Connect to a server / Mit Server verbinden'' |
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<nowiki>https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav</nowiki> |
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=== Windows === |
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Mount it on the command line (cmd) |
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<nowiki>net use Z: https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav</nowiki> |
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= Sharing files and folders = |
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To share files or folders, click the share overlay icon on any file or folder opens the Details view on the right, where the Share tab has focus. |
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Here type the name of the user or email id that you want to share with or an external mail address. After selecting the user you have the options below & you can check them as you want |
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* "can edit" allows the user to change the file |
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* "can reshare" allows the user to share the shared file with other users |
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* "set expiration date" sets up the till what date the sharing will last |
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* if the sharing still is enabled - you can disable the sharing with "unshare" |
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Any folder that has been shared is marked with the Shared overlay icon. Public link shares are marked with a chain link. Un-shared |
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folders are blank. |
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By selecting "Share link" on the bottom, a link is created with which the file can be downloaded by everybody who knows the link. You can prevent this by setting a password, and for the link you can also set expiration date. |
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== creating a directory/folder == |
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'''Note :''' |
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If you like to create a directory/folder for some files - for example of a project - you just have to do almost the same as on a PC: You have to click on the plus symbol at the top and select "New Folder". Then you have to give the directory/folder a name by entering it to the textbox and confirm it by pressing enter. |
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If you want to share a file or folder with a group, make sure you mention the email address of the group in full, eg, "f3@kip.uni-heidelberg.de" instead of selecting just "f3" alone from the list, otherwise the notification email will not be sent. |
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== |
== Group folders == |
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This enables to have a folder shared between one or more groups. Unlike with normal shares,they will not be able to unshare these folders. |
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The cloud-system also allows you to create a text-file directly with the webpage. To do that click on the plus-symbol and select "New text file". After entering a file name for the new file a text box is shown in what you can type in a text and save it. |
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Only EDV has the privileges to create a group folder and assign it to one or more groups, users can not create the group folders on their own. |
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After a folder is created, EDV can give access to the folder to one or more groups. |
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Available permission settings: |
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== delete files/directories == |
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* write -> read and write permissions for all |
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To do changes to files/directories you have to click on the three dots on the right side of the line and chose it. It's possible (similar as with the file-explorer on your local pc) to |
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* share -> group members can share the content with others |
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* show some details |
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* rename it |
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* move it |
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* download it |
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* delete it |
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Latest revision as of 11:14, 7 March 2018
Nextcloud Server
Nextcloud is an open source file sync and share software, a fork / follower of ownCloud.
The Nextcloud-Server is located in the KIP, so no data is shared and exposed to third parties by default.
The web server address is: https://nextcloud.kip.uni-heidelberg.de
The addresses of the Nextcloud itself are:
https://nextcloud.kip.uni-heidelberg.de/nextcloud
You can also use the shortcut, and a combination of these URLs is possible.
https://nxc.kip.uni-heidelberg.de/n
File access & synchronization
Please refer to the full Nextcloud User Manual for all dirty details.
In general there are three ways to exchange your data with the Nextcloud-Server.
- Web-Interface
- Nextcloud Clients
- WebDAV-Protocol
Web Interface
This may be the easiest way to interact with the Nextcloud by using a web browser of your choice. No additional software and settings are required.
The URL of the login page is mentioned above in the server section.
After login to the web interface you can create, preview, edit, delete, share, and re-share files, as well as doing many other things.
Sync Clients
The desktop clients can be downloaded here: https://nextcloud.com/install/
Use the desktop clients to keep your files synchronized between the Nextcloud-Server and other devices.
During or after the installation of the client, you can specify or create one or more directories on your computer that you want to synchronize
from or to the Nextcloud-Server, depending on if already existing on your local device or on the server.
This files and directories will be automatically synchronized in the background as long as the client is running.
Migration of data from Owncloud to Nextcloud
This can be done in two ways as mentioned below
- Using the Nextcloud web interface https://nextcloud.kip.uni-heidelberg.de/nextcloud
- Using Owncloud desktop Client
Using web interface
Once you logged into nextcloud https://nextcloud.kip.uni-heidelberg.de/nextcloud, you will find a new folder called "ownCloud-Daten" which is nothing but a folder having all your owncloud files.
To migrate the data, follow the steps below.
- Click the folder "ownCloud-Daten", you will be able to see all your Owncloud files
- Select the folders/files that you would like to migrate to Nextcloud or select all by ticking the checkbox in the top, depends on user's choice.
- Click "Move or copy", you find this icon on the top right (near Download),
- In the target folder, you don't have to select anything just click on copy or move,then you will have all your migrated data in the home directory. But if you want to
have them in a separate folder then create a new folder in the home directory, eg, "migrated-data"
- Select the target folder "migrated-data" and click on copy or move, It should be noted that if you choose "move" then the data will be
no longer available in owncloud.
Using Owncloud Desktop client
If you are already using an Owncloud desktop client then you can easily synchronize your Owncloud files with the Nextcloud server by following the below
steps and also you don't have to install a Nextcloud client separately.
Here is how :
- Open the Owncloud client, go to Settings
- On the right side, simply click Account > Add new button then follow account creation wizard
- Enter the server address https://nextcloud.kip.uni-heidelberg.de/nextcloud
- Enter the username & password of the kip account
- Do not make any changes in server but for the local folder, choose the correct location of the local Owncloud folder & select "Keep local data"
- Click on Connect, now it will start synchronizing your owncloud files with the Nextcloud server.
So from now onwards, your files / folders will be synchronized with Nextcloud server too.
Accessing Files Using WebDAV
Linux
Install davfs2 (if not already installed)
aptitude install davfs2
create a mountpoint / directory somewhere in your filesystem e.g.
sudo mkdir /mnt/nextcloud
and mount it
sudo mount -t davfs https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav /mnt/nextcloud
MacOS
Open the Go / Gehe zu menu and select Connect to a server / Mit Server verbinden
https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav
Windows
Mount it on the command line (cmd)
net use Z: https://nextcloud.kip.uni-heidelberg.de/nextcloud/remote.php/webdav
Sharing files and folders
To share files or folders, click the share overlay icon on any file or folder opens the Details view on the right, where the Share tab has focus.
Here type the name of the user or email id that you want to share with or an external mail address. After selecting the user you have the options below & you can check them as you want
- "can edit" allows the user to change the file
- "can reshare" allows the user to share the shared file with other users
- "set expiration date" sets up the till what date the sharing will last
- if the sharing still is enabled - you can disable the sharing with "unshare"
Any folder that has been shared is marked with the Shared overlay icon. Public link shares are marked with a chain link. Un-shared folders are blank.
By selecting "Share link" on the bottom, a link is created with which the file can be downloaded by everybody who knows the link. You can prevent this by setting a password, and for the link you can also set expiration date.
Note : If you want to share a file or folder with a group, make sure you mention the email address of the group in full, eg, "f3@kip.uni-heidelberg.de" instead of selecting just "f3" alone from the list, otherwise the notification email will not be sent.
Group folders
This enables to have a folder shared between one or more groups. Unlike with normal shares,they will not be able to unshare these folders. Only EDV has the privileges to create a group folder and assign it to one or more groups, users can not create the group folders on their own. After a folder is created, EDV can give access to the folder to one or more groups.
Available permission settings:
- write -> read and write permissions for all
- share -> group members can share the content with others
